Office Administrator - 12 months maternity cover

Company: Endomag - www.endomag.com

Job Title: Office Administrator - 12 months maternity cover 

Salary: £24,000 - £26,000 

Background:

Endomag is the global technology company that believes everyone deserves a better standard of cancer care. Many of the world’s leading physicians and hospitals use our magnetic-based technologies to help women with breast cancer avoid surgery when it isn’t needed, and experience better outcomes when it is. Using our Sentimag® probe, physicians are able to accurately stage breast cancer with our Magtrace® lymphatic tracer and perform tissue localisation procedures with our Magseed® marker.

So far, our team has helped hundreds of thousands of women around the world access more precise and less invasive breast cancer care. Now, we’re looking for an enthusiastic Office Administrator to help us continue to deliver on our promise. If you are passionate about improving cancer care around the world and have the skills to help us make a difference, then we’d love to hear from you.

The purpose of the role:

We’re looking for an experienced Office Administrator to provide a wide range of administrative support across all areas of the business, as well as acting as the first point of contact for visitors, answering incoming telephone calls and responding to emails.

Working as part of a small collaborative team, the Office Administrator supports our Office Manager in executing the important behind-the-scenes administrative functions that keep all of the teams in Endomag functioning well, creating a great working environment for everyone.

Key Responsibilities and Duties:

·     Meeting visitors and answering incoming calls.

·     Consumable and stationery ordering.

·     Lunch orders for meetings and room booking coordination.

·     New starters and leavers IT coordination.

·     Office calendar management.

·     Worldwide travel bookings.

·     Assisting with conference bookings.

·     Visa, permits and all supporting travel requirements.

·     Opening and distributing incoming mail.

·     Liaising with contractors on-site and booking appointments.

·     Assisting with office events.

·     Facilities support.

·     Acting as Fire Warden.

INDIVIDUAL SPECIFICATION

Qualifications

    ·       Proficiency in Microsoft products, particularly Word, Excel and Outlook.

Experience and Knowledge

    ·    Minimum of two years’ experience in a similar administration role.

    ·     Travel booking knowledge and experience is essential.

    ·     Experience of working in a busy office environment within a team and independently.

Abilities and Skills

·         Excellent organisational skills, able to plan and prioritise, juggling priorities and unplanned work and meeting deadlines in a busy environment.

·        Good written skills demonstrated in a range of contexts.

·        Strong verbal communications skills, including excellent telephone manner, confident to initiate and participate in conversations with visitors.

·        Strong attention to detail, you’re able to produce work with a high accuracy.

·        A flexible, can-do attitude with the ability to work to deadlines.

·        Proactive and able to make suggestions about operational improvements.

Benefits:

Pension: Non-contributory pension scheme, Endomagnetics contribute 9% of base salary, the employee contribution is discretionary.

Private Medical Insurance: For you and family.

Dental insurance: For you and your family.

Employee Assistance Programme: For you and your family (includes access to a virtual GP)

Discretionary Annual Bonus Scheme: payments up to 10% of salary.

Life Assurance: Death in service benefit (4x base salary).

Additional Health: Company eye tests and flu vaccinations.

Holiday: 25 days annual leave.

Your birthday Off: 1 day of paid leave per year for your birthday.

Annual Leave Buy Scheme: purchase up to 5 five days leave, in addition to your usual annual leave allowance.

Volunteering Leave: 2 days of paid leave per year for you to volunteer for a charity.

Paid Time Off for Dependents: 2 days of paid leave per year to deal with an emergency relating to your dependents.

Paid Time Off for a Domestic Emergency: 2 days of paid leave per year if you need to deal with a domestic emergency.

Maternity and Paternity: Enhanced maternity and paternity leave package.

Group Income Protection: Up to 75% of salary for periods of long-term sickness absence.

Environment: Pleasant working environment including a wellness room, spacious break out and lunch area with quality coffee and fresh fruit.

Facilities and Access: Vehicle and cycle parking. Positioned within easy walking distance to Cambridge North Rail Station.

We reserve the right to close this job before the closing date.