EHS Lab Assistant, Shipping & Sample Administrator

The Role:

We are seeking a dedicated EHS & Lab Assistant, Shipping & Sample Administrator to join our team onsite in Cambridge, UK, five days a week. In this dynamic role, you will provide vital support across various functions, including Environmental Health and Safety (EHS), facilities, lab operations, shipping, stockroom, and site housekeeping. You will play a key role in supporting our scientists and facilities, ensuring safety protocols are upheld, shipments are managed efficiently, and the lab environment remains organized and well-stocked.

In the role you will:

EHS:

·       Provide a New Hire Orientation tour of the facility.

·       Support the new hire onboarding by providing the new employee to the Agenus e-learning database and assign appropriate and required training.

·       Follow up and maintain accurate completions in the e-learning database.

·       Participate in the Safety Committee meetings by taking meeting minutes.

·       Updating EH&S emergency contact numbers/First Aid/Fire Marshal details.

·       Monthly Spill Kit checks and replenishing if necessary.

·       Monthly First Aid kit checks and replenishing if necessary.

·       Monthly Fire Extinguisher checks.

·       Create ID numbering and supply Hazardous Class 2 labels for waste bins for each lab.

·       Lab Audits

·       Fire Marshal

·       CEMS chemical inventory management & eLearning

·       Maintaining the SDS files physical/electronically/CEMS

Shipping and Sample Administrator: 

·       Maintain an effective shipping process for all samples leaving Cambridge.

·       Obtain sample lists from Cambridge scientists, generate draft Customs Invoice / End User Letter and USDA Statement, determine shipping date and handle shipping pick up.

·       Work with Lexington & Agenus West logistics teams to set up shipments and ensure all paperwork (e.g., Customs invoice, AWB, End User letter, USDA statement) is accurate and up to date.

·       Maintains good record keeping and regular updates of Monday.com board for communication of shipping status with the wider team.

·       Regular check-ins with scientists if any part of the shipment contents is unclear.

·       Flexibility with late submissions.

Lab Operations:

·       Supporting scientists with day-to-day lab support, (moving small lab equipment etc.)

·       Making media, Antibiotics and Agar plates.

·       Re-stocking consumables in lab

·       Clinical & Hazardous waste removal from labs.

·       PPE – Supply and laundry responsibility.

·       Glass washing and autoclaving.

·       Freezer cleaning, remove ice buildup and brush out

·       Responding to KACE tickets/special orders of media and plates.

Receiving and Stockroom Support: 

·       To put away consumable deliveries into stores and maintain a high level of organisation and tidiness, also distribute non stores deliveries to labs & scientists

·       Oracle receiving/filing all received packing slips.

·       Replenish consumable stock in labs - maintain accurate inventory levels

·       Observe safe chemical handling practices

Housekeeping: 

·       Manage the contract cleaning contract, ensuring site is kept to the required standard, accompanying contract manager on cleaning audits, raising any cleaning concerns Requesting ad-hoc cleaning/deep cleans.

·       Booking window cleaning

Qualifications: About You 

·       Microsoft Office proficiency (Excel, Word, PowerPoint) required.

·       Strong written and verbal communication skills.

·       Able to lift/move up to 50 pounds.

·       Able to perform work assignments which may include lifting, bending, stooping, sitting, leaning, etc.

·       Strong organization and time management skills as well as the ability to multitask.

·       Able to build relationships with scientific staff of all levels.

·       Able to track and manage projects and deliverables through completion

·       Able to work well under pressure and manage shifting priorities to deliver with a sense of urgency.

·       Must be self‐motivated and able to pro‐actively identify opportunities to improve lab efficiency and safety.

·       Pro‐actively address facility issues.

·       Able to listen effectively and invite response and discussion while collaborating with individuals/groups across multiple departments and functions to promote efficiency and a culture of safety.